JGS Insurance Compliance Alert - DOL Gender Equity Notice - Due by December 31st

16 October 2017 By Barry E. Fields

In 2014, The New Jersey Department of Labor and Workforce Development (“NJDOL”) enacted the gender equity notice (the “Notice”), which is a law that requires employers to post and distribute notices advising their employees that they have the “right to be free from gender inequity or bias in pay, compensation, benefits, or other terms or conditions of employment.”

The following is required:

(1) Covered employers (that is, employers in New Jersey which have a total of 50 or more employees, whether those employees work inside or outside of New Jersey) must conspicuously post the gender equity notice in a place or places accessible to all New Jersey employees in each of the employer’s workplaces.  In the event that a covered employer has an internet site or intranet site for exclusive use by its employees and to which all employees have access, posting of the gender equity notice on the covered employer’s internet site or intranet site will satisfy the conspicuous posting requirement.

(2) For each employee, the covered employer must provide that employee with a written copy of the gender equity notice at the time of the employee’s hiring.

(3) Covered employers must annually, on or before December 31 of each year, provide each employee a written copy of the gender equity notice.

(4) Covered employers must provide each employee a written copy of the gender equity notice upon first request of the employee.

A covered employer may provide a written copy of the gender equity notice to the employee under (2) through (4), above, using any one of the following methods: (a) through e-mail delivery, (b) through printed material, or (c) through an internet or intranet website, if the site is for the exclusive use of all employees, can be accessed by all employees, and the employer provides notice to the employees of its posting.

The gender equity notice provided to employees under (2) through (4), above, must be accompanied by an acknowledgment that the employee has received the gender equity notice and has read and understands its terms. This acknowledgment must be signed by the employee, in writing or by means of electronic verification, and returned to the covered employer within 30 days of its receipt.

The law requires that the acknowledgement be signed every time the Notice is distributed.  In addition, employers must post the Notice in English and Spanish and any other language the employer believes is the first language of 10% or more of its workforce.  Attached is the Notice in both languages along with the acknowledgment form.
Please let us know if you have any questions.

Barry E. Fields
Vice President, Employee Benefits
Cell: 908-406-7000 | Fax: 732-834-0233
101 Crawfords Corner Road, Suite 1300, Holmdel, NJ 07733

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Last modified on Tuesday, 12 December 2017 15:38

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